780 826 5634

3904-50 AVE, BONNYVILLE, AB

Board of Directors

 

 Descriptions of the positions are below.

Ashlin Gymnastics Board of Directors 2017-2018

 

President: Darcy Skarsen

Vice President: Amber Cook

Treasurer: Mary Ann Wood

Co-Treasurer: open

Secretary: Natalie Law

Bingo Chair:  Linda Rondeau

Bingo Co-Chair: Morgan Mugford

Competitive Liaison: Sacha Jackson

Fundraising Sub-Committee(Competitive): open

Buiding Maintenance: open

Grants/Building: Mona Lorenson

Co-Grants/Building: Danielle Treanor

Special Needs Liaison: Brandi Vigne

 

 

 

The Board is made up of 8 main positions:

 

President Position

 

The President must attend all meetings of the club and all committees. He/She when present shall chair all executive and committee meetings. He/She should keep all meeting(s) in order and pertinent to the issue at hand. The President may vote when the vote is tied. The President must work in conjunction with the Head Coach of the gym to ensure that hte daily functioning of the gym is being attended to. The President must sign all correspondence of the Club, and provide contact information where necessary ad is the main contact for the Club in all matters except with coaching concerns and towards people onto the appropriate board member for assistance. The President shall work with any other board member that may require additional assistance.

 

Meetings

 

Ensure that agendas for meetings are given a week prior to the board meeting.

 

Grant

 

Supervise and submit all grant submissions.

 

Coach

 

The president is the first in line of contact for the Head Coach.

 

Vice President Position

 

The Vice-President should render valuable aid to the President and be ready to take the President's place at any time. He/She fills in for the President at any meetings if the President is unable to attend and will chair said meeting. The VicePresident shall work with any other board member that may require additional assistance. If for some reason the President is unable to fulfill their duties as President the Vice President will take over the position until a suitable candidate can be appointed.

 

Meetings

 

Vice President will preside over any meetings the president is unable to attend.

 

General

 

The Vice President will be in charge of fundraising in conjunction with the President.

 

Treasure Position

 

The treasure must keep a detailed record of all sums received and expended and give a complete report at every meeting of the board to be attached to the minutes as well as an oral report to the members of the board. He/She shall obtain estimates if needed. Montly payroll and remittance to Revenue Canada must be rendered before the due date. He/She must pay all bills, except those that are already set up direct payment once payment has been approved by the board. He/She will also prepare the annual return as required by the Societies Act. He/She must also prepare, in conjunction with the Bingo Chair, the Annual Bingo Audit as required by Alberta Gaming and Liquor Commission.

 

Petty Cash

 

The treasurer must reconcile the petty cash box at the end of every month.

 

Secretary Position

 

The secretary will be responsible for the minutes of the meetings. He/She assist the President by recounting, by reading the exact working of a motion, and by giving information about unfinished business or action already taken by the meeting. He/She shall write the necessary letters for the meetings of the Club and post up the dates and times at the Club facility. The secretary will keep the minute book for the Club. The secretary shall work with any other board member that my require additional assistance.

 

Meetings

 

The secretary must have the minutes delivered to the board members via e-mail within one week of the meeting. When there is a change in board members the Secretary must ensure that the minutes of the Board meeting where the changes have come into effect are updated in the proper format to be given to the bank for their records.

 

Bingo Chair Position/Co-Chair (2 positions)

 

The Bingo Chair will report on the going on of the Bingos that month to the board members at the reqularly scheduled meeting. He/She must attend the annual meetings of Bonnyville Bingo Association and Special meetings as required on behalf of the Club. The Bingo Chair is responsible to make sure that the Club pays the membership fee to the Bonnyville Bingo Association. He/She will trade bingos with other clubs to ensure that the Club has a least one bingo per month and at least 6 weeks free in the summer(early July to late August). They must also provide sign-up sheets for upcoming bingos for registration days and must ensure the schedule with the appropriate personnel for each bingo is posted at the facility, not later than 3 weeks after a session has stared. They must also contact scheduled workers 4-7 days prior to the bingo to remind them of times, dates and to confirm attendance. They will also, in conjunction with the Treasurer, prepare the Annual Bingo audit as required by AGLC. The Bingo Chair will be responsible for all bingo correspondence to and from AGLC and will report such correspondence at board meetings. They will also provide all financial information pertaining to Bingos to the Treasurer for input into the clubs fiances and ensure that the proper bills are paid at each bingo. They will also make sure that if there is a parent that does not show for their bingo that the Treasure knows to cash the bond cheque that was left at registration. They will also ensure that any other volunteer activities that are required by parents of the club are scheduled and parents are contacted prior to their scheduled activity. The Bingo Chair is to ensure that the new elected board signs the new board members form to be sent to AGLC. The Bingo Chair shall work with any other board member that may require additional assistance. This position is done with the assistance of the Administrative Assistant of the Club.

 

Registrar Position

 

The Registrar is responsible for all the registration of athletes of the club. They shall ensure that registrations are advertised in the paper and community events in a timely manner. They shall also ensure that the proper forms and other supplies are at the registration day and make sure that there aare the appropriate volunteers in attendance. He/She will fill out the proper forms for registration of the Club, information and bond cheques are collected from all parents and/or athletes. this position is with the assistance of the Administrative Assistant.

 

Record Keeping

 

The registrar will keep all registration forms from all sessions in files at the gym for a minimum of 3 years and that the files are properly labeled and sorted. They must also  make sure that registration receipts are given out no later than 3 weeks after a session has started. If there are receipts that have not been picked up after week 6 the registrar will ensure that they are mailed to the proper address. The registrar will also ensure that the database of all athletes is up to date and available  for other board members to print reports as they needed.  This position is with the help of the Adminstrative Assistant.

 

General

 

The registrar will work with the head coach with a friend days and make sure that there is proper signs posted at the facility prior to these days for the next available registration.

 

Competitive Liaison

 

The Competitive Liaison will work directly with the competitive head coach to ensure that all packages for meets are created and distributed. This person will also be responsible for updating the Athlete information binder and ensuring that it is accessible for the coach at all meets in case of emergencies. This person will also report competitive issues to the board. They will also assist any other board members that may require additional assistance.

 

 

 

 

Contact Info

Ashlin Gymnastics Club

3904 50 Ave
Box 6863
Bonnyville , Alberta
T9N 2H3
This email address is being protected from spambots. You need JavaScript enabled to view it. 

Monthly Reminders

 

OFFICE HOURS:

Monday 10:00-2:30/3:30-5:00 

Tuesday 10:00-2:30/3:30-5:00

Wednesday 3:00-8:00 

Thursday 10:00-3:00/4:00-6:00

Friday 10:00-3:00/4:00-6:00

 

 MONDAY OCTOBER 9 THANKSGIVING DAY

ASHLIN CLOSED

 

2018 Trip of the Month Fundraiser 

Tickets are now on SALE!!!

Cost: $100 each 

Tickets can be purchased at Ashlin Gymnastics Club 3809 50th Ave

First Early Bird Draw: Tuesday October 31, 2017 for $1000 CASH

To be eligible for this draw all tickets must be purchased on or before October 20, 2017

 

 

2017 Trip of the Month Tickets

Congratulations to the First Early Bird Winner of $1000 cash..Julie Lussier!!

Congratulations to the Second Early Bird Winner of $1000 cash..Kirk Wilkinson!!

Congratulations to Bob Christians January Winner...Trip for 2 to Las Vegas!!

Congratulations to Jileen Berube our February Winner...Trip for 2 to Hawaii!!

Congratulations to Carmen Piquette our March Winner...Edmonton Hockey or Football Weekend!!

Congratulations to Kyle Walker our April Winner...Alberta Golf Weekend for Two!!

Congratulations to Jileen Berube our May Winner...Trip for 2 to Palm Springs!!

Congratulations to Grace Reicker our June Winner...Caribbean Cruise for 2!!!

Congratulations to Cherly Parenteau our July Winner....Disney Family Vacation for Four!!!!

Congratulations to Lisa Albert our August Winner....West Edmonton Mall Weekend Getaway !!!

Congratulations to Darryl Lowe our September Winner....All-Inclusive Vacation for 2!!

Congratulations to Kelly Fieger our October Winner...European Vacation for Two!!!!

 

Next Draw Date: Tuesday  November 7,  2017

 Alberta Weekend Trip for Four!!

 

 

 Parent & Tot Drop-In

NO DROP-IN ON MONDAY OCTOBER 9, 2017 THANKSGIVING DAY

**Attire: visitors please wear comfortable clothing to gym** NO jeans, dresses, skirts, items with buckles, buttons or snaps**

Mondays @ 11:00-12:00pm

Thursdays @ 10:30-11:30

Ages: 18 months to 4 years

  Cost: $5 

AGF: $2.50(first visit only) Waiver Forms must be filled out

* No children under the age of 18 months will be allowed on the gymnastics floor in slings/carriers, car seats or unattended in strollers. This policy also applies to children being held in arms by their parents. Alberta Gymnastic Federation has mandated all Gymnastics Clubs of Alberta to abide by this policy. 

* This policy applies to Drop-in Programs

* As well as Birthdays

 

 Early Dismissal Wednesdays

**ATTIRE: visitors please have your children wear comfortable clothing to gym. NO jeans, dresses, skirts, items with buttons, buckles, or snaps**

 October 18; November 1/15/29 & December 13

Open Gym Scheduled 2:00 - 4:00

Children must be picked up by 4:00

Drop in Fee: $5/visit

AGF: $2.50(first visit only)  Parents must fill out Waiver Forms

For Ages: 6 and up

 

Saturday Open Gym Schedule

ATTIRE: visitors please have your children wear comfortable clothing to gym. NO jeans, dresses, skirts, items with buttons, buckles, or snaps.**

 Saturday October 7/21; November 4/18  & December 2/16/30

* Time: 10:00am-12:00pm

*Cost: $5 per/person/visit

*Punch Card: $40 for a 10 visit punch card

*AGF: $2.50(insurance fee) ONLY for Drop in Programs  (Waiver forms must be filled out)

 

 

 

 

 

 

 

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